| Steps in Procurment Cycle
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Responsible Team
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|
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Tech Team (working groups led by implementing Officer
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Procurement Team (Led by IO and section clerks)
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Finance Team
|
Social Audit Committee
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| Need identification
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*✔
|
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|
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| Procurement plan preparation and Finalisation
|
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*
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✔
|
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| Environmental and Red Flags Screening of Procurement plan
|
|
|
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| Developing specifications
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*✔
|
|
|
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| Identifying suppliers/ service providers
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|
*✔
|
|
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| Estimating Costs and securing approvals funding
|
*✔
|
|
|
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| Determining Procurement Strategy
|
|
|
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| Deciding the Procurement Procedure
|
|
*✔
|
|
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| Preparing the Request for Quotation/ Tender/Proposals, Advertisement
|
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*✔
|
|
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| Allowing time for submission
|
|
*✔
|
|
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| Issue of tender document
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*✔
|
|
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| Receipt and Opening of Tenders
|
|
*✔
|
|
✔
|
| Clarifying Receipts if needed
|
|
*✔
|
|
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| Technical Evaluation
|
*✔
|
|
|
|
| Commercial Evaluation and Award of Contracts (after approval of the same by LSG Procurement Committee)
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|
*✔
|
|
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| Publishing and Contract Management
|
|
*✔
|
|
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| Receipt and certification of goods/services
|
*✔
|
|
|
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| Authorisation and making Payment
|
*✔
|
|
*✔
|
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| Evaluation and closre of contract
|
|
*✔
|
|
✔
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| *-denotes principal responsibility among all involved stakeholders
|
